Tuesday, March 19, 2013

New Field in NIRS Data Entry

Hi all,

NIRS has added a new field to be filled in the Interdisciplinary Preservice Preparation (Training Trainees)” at the “Activity Core Functions” (of Activity Form). It reads: “Was this training conducted outside the UCEDD?”, with response options “Yes” and “No”. The field is required per the new reporting requirements to AIDD, and for all previously entered records, it is currently blank, so a value needs to be selected. It has been inserted right after the field “ Type of  Activity,” as can be seen in the screenshot below:



To update all the records previously entered, a search can be run in the Activities dataset using the following criteria:

-        Fiscal Year: 2013

-        Program type = UCEDD

-        Core function = Interdisciplinary Preservice Preparation (Training Trainees)


Below is a screenshot with all the above criteria selected:


This search will return all the records that need to be edited to complete the newly-added field. I noticed that we only have two records in the category that need to be edited as of today. They were entered by Dr. Jerry Alliston and Dr. Alicia Westbrook.


If you have any questions, please do not hesitate to let me know.


Thank you,

Tuesday, March 12, 2013

NIRS -- 2 Flowcharts

Dear colleagues,

Please see attached flowcharts for NIRS’ Customer Satisfaction and Initial Outcome Measures – It clarifies when Customer Satisfaction and/or Initial Outcome Measures need to be collected.

P.S. Please block some regular time to enter your activities to the NIRS database.




Mina Li, MD., PhD., CSM.

Institute for Disability Studies

The University of Southern Mississippi

3825 Ridgewood Road, Rm 727

Jackson, MS 39211

Phone: 601-432-6166




Thursday, September 6, 2012

NIRS Tip 3

Continuing Education/Community Training


·         Continuing Education:

Seminar(s) or courses of instruction offered by a UCEDD that: (1) serve to maintain professional credentials; (2) encourage professionals to expand their knowledge base and stay up-to-date on new developments; and (3) offer certificates of completion or CEUs (or their equivalents).

·         Training:

Training provided by UCEDD faculty/staff to enhance knowledge of a variety of community members (individuals with developmental and other disabilities, their families, professionals, paraprofessionals, policy-makers, students or others in the community).

·         Activities will be categorized as Continuing Education or Community Training based on the response to the question "Are continuing education credits offered?" , which already exists in NIRS:

Yes = Continuing Education

No = Community Training


NIRS Tip 2

Change for this year (FY2012~2013)
This year “Customer Satisfaction” and “Initial Outcomes Measures” have been added to the NIRS database in the areas in blue (see below):

Please be aware of these, and collect the data (e.g. a survey/evaluation) when you conduct relevant activities throughout the year and enter the data in the places shown below each time:

Project Managers/Coordinators:
The “Initial Outcomes Measures” data for “Demonstration Services” and “Research and Evaluation” are not required for data entry in the activity record. However, these data will be collected in the annual report. Please be advised to gather information accordingly throughout the year to be used for the Annual Report when appropriate timeline is up.

For questions and comments please contact Dr. Mina Li: mli@ihl.state.ms.us; 601-432-6166
September 6, 2012

NIRS Tip 1

Activity Title: Put project name or acronym first before describing activity (such as CORE - Display board at H'brg community center 7/3/11)

Staff Involvement: Make sure to select your name (and others involved in the activity) and click on "Link this person to the activity" button. If you do not, then your name is not in the system.

Enter Number of Participants and Duration (hours) for each activity. The entries with 0 participants and 0 hours do not make sense to me.

A change for this year - If you enter number of clients in the core functions of Direct Services or Other Direct Services, then "Not Applicable" should be selected under Number of Participants.


Technical Assistance (TA) is defined as direct problem-solving services provided by faculty/staff to assist programs or agencies in improving their services, management, policies, and/or outcomes. TA may be provided in person, by electronic media such as telephone, video, or e-mail, and by other means. The following are examples of technical assistance: program planning or development; materials development; management consultation; community/advisory group participation; coalition building; and consultation to service providers/other agencies. ALSO...report setting up project DISPLAYS...if you didn't have a sign-in sheet at your display, then estimate the number of people you talked to at your display. 

(IMPORTANT NOTE: TA in NIRS is not assistance to a person with a disability. IF YOU ARE ASSISTING A PERSON WITH A DISABILITY or family member representing a person with a disability....please count that as Direct Service (if they enter your program and you start a detailed file on them...you know race and age) OR as a OTHER DIRECT SERVICES CLIENT if you assist them but do not keep detailed file on that person.)

Training - any presentations you make or your project offers. (It is TA if you help another agency set up a meeting and do not speak.)

DIRECT SERVICE: IF YOU ARE ASSISTING (providing program services for) A PERSON WITH A DISABILITY or family member representing a person with a disability....please count that as Direct Service (if they enter your program and you start a detailed file on them...you know race and age)

OTHER DIRECT SERVICES:  Report when you assist a person with a disability (or family member representing) in person, on phone, via e-mail, etc. but do not keep detailed file on that person.

Core Function of Research and Evaluation:
Research may include basic or applied research, evaluation, and the analysis of public policy in areas that affect or could affect, either positively or negatively, individuals with developmental disabilities and their families. Research may entail functions such as proposal development, report writing, experimental/quasi-experimental design projects, interviews, focus groups, surveys, data entry, data analysis, and other types of functions.

Developing and Disseminating Information
Report numbers of products dissemination....Products include brochures, informational/data flyers, online modules, Web sites, public relations and other types of initiatives that were created at IDS...by an IDS staff member.